Thursday, February 27, 2014

Is There Cake In the Break Room? Easy Communication Between Employees

When you know its someone's birthday from work, you always wonder if there is going to be cake in the break room, right?



With Your Next Seven's internal employee communication tool, any manager or boss can let their employees know if there is Cake in the Break room with very little effort.  Employees thrive when they are in the know of what is happening at their place of employment. 

With a few clicks, all of your employees can be informed about what is going on at work.

More than just cake... Imagine you live in the North East and a big snow storm is coming and management has decided to close early for the safety of their employees and customers. With Your Next Seven's internal communication tool, you can communicate these kind of messages to all of your employees within a few minutes. 

You can also select certain employees to reach out to and not have to send an all company wide communication. Maybe you only want to send a message to your "back of house" employees...Your Next Seven makes this possible by selecting those that work in that particular area of the company... and with a push of a button you can send communication out to those employees.

When you try Your Next Seven's online employee scheduling software, you get a whole lot more than an easy to use calendar.

Wednesday, February 26, 2014

Our First Employee Scheduling Webinar

Your Next Seven's first Bi Monthly Webinar when a little like this...



Now that you have seen that awful(ly funny) video, you can only imagine how our first webinar went. Good thing Your Next Seven's online employee scheduling software can speak for itself because sometimes technology doesn't always go the way you planned for it to go.

We have posted other staff scheduling videos to our blog that can walk you through exactly why we are the easiest software on the market when it comes to scheduling online. We like to reach out and connect with customers which is why we like holding online webinars and will continue to do so because it is important for our customers to be able to ask questions directly.

If you want to schedule a direct webinar for just your location or company, we can also make that happen. We want the on boarding process, which includes training, to be super easy because making our product easy to use is our number one goal as a company.

Join Us For Our Listen and Learn Webinar

We hope you can make it to our first "Listen and Learn" webinar on February 26th at 10am Central Time.

What the devil is a "Listen and Learn"?

Its where you listen and learn how to use Your Next Seven's employee scheduling software in 10 minutes.

Really 10 minutes?

Our scheduling software is so simple it can be taught in 10 minutes. We will stick around after the 10 minutes to answer questions though, just in case.

Our number one goal is to help you get comfortable with our software. We know this can happen in our 10 minute Listen and Learn webinar.  After the webinar, you will be able to set recurring schedules for all of your employees, learn how employees can switch shifts and manage your employee labor costs.

Please join Your Next Seven on February 26th at 10am Central Time.

Dial In Info: 1-860-970-0010
Access Code: 166-881-632#

We look forward to teaching you how to use our online employee scheduling tool in 10 minutes.  

Monday, February 24, 2014

How To Publish an Employee Schedule in 10 Minutes

From the initial free 30 day trial for employee scheduling to creating a complete schedule, this video covers it all in less than 10 minutes.


(full transcript below)

A lot of times when people are introduced to a new kind of software they are reluctant to change. At Your Next Seven we want the transition to be as smooth as possible. We train people in 15 minutes to get up and running.

As a company our philosophy within online employee scheduling...simple, simple, simple.

Our goals are to help restaurants and retail communicate more effectively, manage labor cost and make it so simple that everyone feels comfortable using the system.

We have a streamlined process to get you set up. Our employee scheduling software is not intimidating because if it were we wouldn't be getting more and more people raving about how easy it is to use.

10 Minutes or less and you can be scheduling away.....

Ready to find out more? Email kelsay@yournextseven.com today to join our free webinar this Wendesday, February 19, 2014 at 10am CST.




How to Publish an Employee Schedule in 10 Minutes (transcript)


Hi this is John with Your Next Seven. I'm bringing you a unique video today that shows you the full process of getting set up and how quickly that process takes to start building your first employee schedule. Now I'm here on the home page at yournextseven.com and I'm going to type in my name here... and an email address... and click start the 30 day trial. This is going to bring me to my welcome page. At the welcome page I can put in my company name. A phone number. And this is going to prompt me to set my account password as well. If you would like to designate a specific url for this company you can do that in here. I'll just set a Your Next Seven test and check that availability. And it's available! After this I'll pick my start date. I'm going to start my week on Monday. And you have this option to go through and import your employees using an Excel spreadsheet, we have a sample Excel spreadsheet you can download. Now I'm going to go and start building my first schedule and do that.

So, I already have my sample Excel spreadsheet set up and ready to go. This is what it looks like. I'm going to come here and import employees. Choose that file where I saved it, and you'll see all of your employees will go ahead and import. Now if you've used our sample, these fields are going to match up with the names and emails that  you need it to match up to. If you had your own form already you can use this dropdown to select what category you want these to fall under. So everything is set up correctly here. If I want to exclude an employee I can do that by clicking the "x". Simply click it again to add them back in. And then we'll click "Import Employee List".

Now what this is going to do is send out an email to all of our employees letting them know, "Hey guys, we're using this new awesome software!" you can now log in and set your password, put in your phone number and all of that information so they can receive alerts on their end. Our employees are now imported, so we can go over to our schedule and start building out our schedule.

I'm going to click on schedule here, and this will pull us over to our current week. You have different options as to how you can schedule your employees. My favorite is the Pro-Layout. I'm going to switch over to this real quick. This is really the quickest way to go through and add in shifts for your employees. I can come through here, and, John McMullen, that's myself, I'm the manager of this company and I work every day from 8a-4. I can just click that and copy and paste over here (to each cell.) We'll leave Saturday and Sunday off there.

Let's move Jack Bauer up because he's the other manager in the company and say he works the night shift for us. So you can have those hours set up, you'll notice all of my hours are automatically calculating here at the bottom. If you would like reporting as well as the weekly hours you can turn on reporting at the bottom here. Say I don't want to see everything I just want to view my scheduled labor and scheduled hours I can turn off and on exactly what I need. Just close those settings.

Then what I can do is come through here and start inputting my employee's schedules. A lot of times you have the schedule set up in Excel already. You can go through and either copy and paste those hours over or you can just look at that schedule and input them, but basically you can come in here and just start typing in what you need. So if you have Tony Almeda comes in at 10am every morning and he stays until 6pm I can come through and copy that over to the days I need him working. And op, look, I have overtime. It shows up as a red background here so I can come through and look at a normal schedule and see how I might want to change that a little bit so that he does not have overtime. I'm going to remove him on Friday since I already have 2 managers working and that takes care of my overtime problem.

So you can go through and build this out. I'm going to go ahead and pause for just a second here so you don't have to see all of this. It will just take another minute or two.

Alright I'm back, it's only been about a minute since I've last left off, so add a minute to this video as far as how long this takes to get set up. I've got my initial schedule set up. I've got my employee's hours in here, I can see on the sidebar here how many hours each employee has. If I wanted to look at different layouts to get more information, say I wanted to look at what my overlap looked like on certain days, I can come over to my bar graph layout and view the overlap that's happening on all of those. Even though I input it just as text on the other one it pulls all of that over into tangible information it can make bar graphs out of. You can come through here and look at the employee layout. This is more of the Excel look as well. The employee layout is very helpful if you're on something like an iPad to where you can actually just come through here and click to edit shifts or add shifts. And it's just a very point and click focused type layout. So it works very well on iPads.

Once you're done with everything, once you have the schedule set in stone and how you would like it... simply click "Publish Schedule", confirm that you would like to publish that... and what that's going to do is send out a request. Send out the text messages and the email to all of your employees letting them know what hours they work for the week.

So that's it, so you're done building your schedule for the week. Now being that this is my first schedule that I've ever input, I'm going to set this as my default schedule to make future weeks a lot easier. If I go up to copy week and set it as my default schedule. It'll let me know it's going to erase my typical default schedule which I don't have one so it's OK. And it is now set. If I go to the next week I now have a couple of different options so I can copy over from my default schedule or if my default schedule is made a few months back and last week's schedule is more like what this weeks is going to be I can come up to copy week. And copy over from my previous week as well.

So you can copy from your previous week or you can copy from your default schedule. Either way it builds out your initial schedule and you can come through here and start making changes immediately. Now if I would like to add a task to any of my employees letting them know what station they're going to be at or what department, anything like that. I can come up here to my settings icon and click "Edit Tasks"... and this will bring me over to my task editor.

I can enter in a task name like "Waitstaff", you can set a specific color for these guys, and you can enter a description as well. I'm going to click "Add Task" and what that will do is that will add that task of "Wait". I can add in my bussers and set the color for these guys as well. And you can add bussers, now dragging and dropping any of these will effect how it appears in your dropdown menu when you're allowed to select it. So you can go through and you can continue to add as many as you would like or need and set the colors for those. That way when I'm going through and I'm actually creating my schedule I can come in here and edit that shift, I can select a task and pick what that task is going to be for that employee.

So, I'm going to be a manager for that day. Update that, and you'll see that it actually updates the task and shows what that employee will be working for the day.

So, here I am I got everything set up. Now that my schedule has gone out to all the employees, they're allowed to trade shifts with manager's approval and this is all within, let's see, I'm at eight minutes and thirty seconds right now including signing up. Add a minute or two to that for actually filling in the rest of the schedule.

So about 10 minutes and I'm done building my first schedule here. So, if you like what you see and you're ready to get started with your trial go to yournextseven.com and go ahead and sign up for your free 30 day trial. If you would like more information on it feel free to email me personally at john@yournextseven.com or give me a call or shoot me a text at 281.401.9321.

Thanks a lot!

Thursday, February 20, 2014

Learn How To Use Our Employee Scheduling Software

We invite you to our first "Listen and Learn" webinar on February 26th at 10am Central Time. We keep getting asked the question, "Why is Your Next Seven's employee scheduling software the easiest to use?" We're here to answer that question in a casual environment from wherever you're located. Every employee scheduling software touts about their product... we don't need to "sell" you on us, after one of our Listen and Learn's the product will sell itself.

What will you gain from our Listen and Learn webinar? Our only goal for the 15 minute Listen and Learn is for you to get comfortable with the feature we include on our site. After the webinar, you will be able to set recurring schedules for all of your employees, learn how employees can switch shifts and manage your employee labor costs.

We invite you to our very first Listen and Learn webinar next Wednesday. If you are interested please e-mail kelsay@yournextseven.com for details. Catch you next week!

Wednesday, February 19, 2014

Track Costs For Your Restaurant

When you operate multiple restaurants, you want to know which is doing the best in terms of profit and loss. Why is this one doing better than the other? This is the question that keeps owners and managers up at night. The second question would be how can I get the lower profiting locations to perform like my most profitable one?

Let's answer this question for you. Use the online profits and losses tool that is built in to Your Next Seven. You can make your P&L as broad or detailed as you want it and all of the information flows into a centralized report that is fully customized to your liking. Only want data from restaurants 1, 4 and 5? Only select those. Want to grab all of your data, simply click a button and you are looking at charts for all of your restaurants either compared to each other or merged into one graph.



Not only will you have the option to line item every P&L, our employee scheduling software will automatically track scheduled labor costs and percentages as you build the schedule. Simply add your shifts from one of our many scheduling layouts and all of your employee's hours are added to the reports.

Employee Scheduling Labor Costs



Before we can make any changes, we need to dig down to the root of of the question. How do I know which restaurant is my super star? As a manger, I need to know my biggest expense costs which is most likely your labor costs.

How do you currently manage your labor costs? Please don't say you are using an excel spreadsheet because if you are...go directly to www.yournextseven.com  and start a free trial. Its free and after 30 days if it doesn't change your life, let us know.  With the online employee scheduling tool, you will have the opportunity to track your labor cost more effectively and efficiently.

Tuesday, February 18, 2014

Employee Scheduling Software Redesign

Check out our new redesigned site! While we've always had a focus on creating the most intuitive scheduling software on the market with a focus on minimal, clean design. Although we have achieved that with the actual scheduling process, the bold colors and large page header were taking up too much real-estate and we love improving.

With the redesign we're able to give manager's more room to view what they need to view, the schedule. Here's an example before/after of our home page:

employee scheduling software redesign


We are sad to say "good bye" to our Supermanager, but hello beautiful, sleek design. Our registration process is even more streamlined as well only requiring an email address and name to get going with our 30-day free employee scheduling trial. When you're logged in to Your Next Seven you will now be able to see more of your schedule as well thanks to this new layout.

Along with the new design came new pricing options. We realized our customers were so diverse that we had to offer different pricing options. We also give a huge discount for annual pay. Sign up for the free trial, stick around for the yearly discounted rate and streamlined employee scheduling experience.

We plan to keep modifying and updating our website to make it the best on the market. Did you see our free employee scheduling tool? Yeah, we decided the best way to show our customers how awesome we were is to let them experience it first hand without even registering.

Enjoy the website redesign and look forward to new and improved features coming over the next few months!

Monday, February 17, 2014

Free Employee Scheduling From Your Next Seven's Home Page

FREE scheduling just got a lot more FREE. As a Founder of Your Next Seven, we want everyone to have the opportunity to try out online scheduling. Schedule up to 5 employees right from our home page. No sign up is needed. Where else can you try an employee scheduling software right from a website's home page without signing up for a free trial?



This is our gift to you, Home Page Scheduling, we just want to help you get comfortable working with our system and realize how easy it is to use. Not everything online has to be some bloated scary software. We’re here to prove that you don’t have to be Bill Gates to schedule your staff online.

Try out our system and we guarantee you will think it is the easiest online scheduling software on the market.  Our goal is to make using our system easy, fast and reliable...Plus, for those not as comfortable with technology that is okay...we created our Pro Lay Out just for you - "Excel style with plain text".
Plug in "9a-5" or "8a-4"  ------- cut and paste throughout the week....5 minute scheduling.



Easy, Easy, Easy

John
Your Next Seven, Inc. - employee scheduling software
Founder / Lead Developer