Wednesday, April 30, 2014

More Than Employee Scheduling

We're here to make employee scheduling software easy and efficient for you to start scheduling your staff and managing your employees. Why did Your Next Seven get started though? We've been launched for about 3 years and it's time to tell the story...

Many of you know, my name is John. I am the wizard behind the curtain so to speak and make everything run properly day in and day out. If you call for tech support, billing or just to chat, I'm the guy on the other end of the line.

What made me get into the employee scheduling scene? Simply put, helping others.

The sole purpose of making your management life easier is not so we can drive the latest car, have a nice house or take lavish vacations (which trust me, we don't.) I created Your Next Seven as a means to an end to allow myself and my family to travel to the poorest of countries and help those who simply need a meal and hope for a future.

Why Share This Now?

Thanks to all of our incredible clients and the growth we've seen over the years my family and I can finally set out on our first mission and we've set our sites on Panajachel, Guatemala. Pana is a small town of about 10,000 residents and sadly has an epidemic of malnourished, uneducated children. The problem is so severe there that healthy, living mothers will give their children to orphanages just so their kids can have a better life.



- This is where my family and I are stepping in. -


We have long had a desire to keep the family unit together and hearing that children were being given up simply because they couldn't eat is unacceptable to us. In America even the poorest of the poor are having basic needs met through many organizations and government intervention. Since much of that is not available to other countries we will be going down there and teaming up with a few different organizations, as well as walking out on our own, to find families that simply need meals to feed their children and survive another day.



Once these families get out of survival mode they can focus on making money from a trade, putting their kiddos in school and moving forward with their lives. It's a wonderful thing to be a part of and I thank each of our customers from the bottom of my heart for making this possible.

I'll keep you updated on what's happening as our journey continues, but if you have any questions or would like to get involved more please email me at john@yournextseven.com.

Tuesday, April 29, 2014

Staff "Time-Off" Requests with Finals Around the Corner

Finals are around the corner, which means a big chunk of your high-school and college-aged employees will soon be requesting time off. Around this time each year, many managers get annoyed, frustrated, and stressed by the constant need to revise the employees' schedules. Managers that use Your Next Seven, on the other hand, don't break a sweat.

Why?

Keep Calm and Schedule On
Keep Calm and Schedule On

Because it's what we do. Restaurant Managers and Retail Store Managers have a lot more important things to worry about than making sure the right number of employees are present every day. That's where we come in. Your Next Seven's employee scheduling software takes all the stress out of scheduling, so managers can work on the more important aspects of their jobs. So how can Your Next Seven help your company the next time a bunch of employees ask for time-off during finals week? Short-story: in a bunch of ways...but here are our two favorites.

Employee Scheduling During Finals -- AKA: "Don't Schedule Me, Bro"
Employees can easily modify their schedules online so that a manager can see which days each employee needs off for finals. This eliminates one of the most stressful aspects of this scenario: Managers accidentally scheduling an employee for a day or time that they are unavailable. This common problem causes many issues and takes a lot of time to fix. With Your Next Seven, a manager would not be able to schedule an employee for a day or time in which they've marked themselves as unavailable. 

Swapping Shifts During Finals
Some students choose to procrastinate their school work until the end of the semester, thus requiring them to do a LOT of studying in a short amount of time in an effort to salvage what they can of their grade. These are probably the same students that forget to tell their manager that they need a day off until the day before they are scheduled to work. So what does a manager do in this situation? Historically, the process goes something like this:

  1. Procrastinator tells manager he can't come in to work tomorrow
  2. Manager checks current schedule (or calls and asks someone to read it to her if she isn't at work)
  3. Manager calls other employees to see who can fill in for Procrastinator
  4. Manager finally finds someone to fill in for Procrastinator
  5. Manager realizes the Replacement Employee will exceed 40 hours, if given this shift
  6. Manager decides to cancel with Replacement Employee and find new employee to fill-in for Procrastinator
  7. Repeat steps 4-5 until Manager finds someone who won't go into "overtime"
  8. Manager gets on the computer to edit the schedule
  9. Manager prints out the schedule and tapes it somewhere everyone should see it

With Your Next Seven, this process is dramatically simplified and becomes infinitely less stressful.

  1. Procrastinator "releases shift" on his smart phone
  2. Eligible employees receive notification that Procrastinator's shift is available
  3. Replacement employee presses one button on smartphone to accept shift
  4. Manager receives notification and sees Replacement employee won't fall into Overtime
  5. Manager presses one button to "approve" the change
  6. Employees automatically receive text messages and emails with the new schedule

Although numerically it appears both processes have a similar number of steps, if you read through them you can easily identify which process takes less time and is less stressful. The first process could take hours, whereas the second process, (using Your Next Seven employee scheduling software,) can take as little as a few minutes. Using Your Next Seven there is a greater probability that the schedule is done right, the employees are aware of the changes to the schedule, and the manager doesn't waste time tracking down employees.

Especially during finals season, it's important retail and restaurant managers have a handle on their employee scheduling. Try out our free 30-Day Trial, (which doesn't even require a credit card) and we are positive you're going to love what you see...and you'll never be stressed about scheduling your employees during finals season again!

Have a question? Our amazing customer-support team is ready to help you out in every way possible, even during your trial period.




Tuesday, April 22, 2014

Free Employee Scheduling, Without Registering

Now, you don't even have to sign up for the 30-day trial to enjoy free employee scheduling.

You can check out our new scheduling if you go to yournextseven.com and scroll down just a little bit. You'll enjoy schedule now without registering. You can input your employees names, their email addresses, and simply go through and add in different shift times.

Free Employee Scheduling
Free Employee Scheduling Software


It's as easy as copying and pasting text. It's all very easy to use, just like an Excel document. If you want to add an additional employee, feel free to. And all you have to do when you're done is click email schedule to employees. Now when you click that, it's actually going to send out an email to all of your employees letting them know when they work. It will ask you to go ahead and sign up for our trial when you're here. If you like what you see, please feel free to do that.

Whether you start using our scheduling software or continue to schedule free straight from the home page, we're happy to help make the world a little bit easier to work with.

So please use it. Let me know if you have any questions or need any help setting up your account. My email address is john@yournextseven.com, or feel free to call me the old-fashioned way at 281-401-9321.

Thank you,
John

Monday, April 21, 2014

Hospital Employee Scheduling Software

Although Your Next Seven's employee scheduling software first originated as a tool for the restaurant industry, its features accommodate a multitude of other industries. As an example, Your Next Seven is increasingly being used to schedule nurses and doctors at hospitals...so much so that a few of our clients only know us for our "Hospital Scheduling Software." It makes sense that employee schedules would be extremely important within the medical profession since patients depend on their doctors and nurses and any unscheduled absence could put a patient’s health at risk. Hospitals must be able to coordinate schedules throughout the year to ensure there are always enough doctors and nurses available to help patients. Three areas that cause the most concern for scheduling hospital staff are: vacations, illnesses, and seasonal increases in patient population.

Hospital Scheduling Software: Scheduling for Vacations
Everyone needs a good vacation to unwind from the rigors of daily work, and doctors are no exception. In fact, the high-stress nature of their jobs often necessitate multiple vacations per year. Your Next Seven employee scheduling software allows hospitals to identify which doctors are going to be on vacation quickly and easily. The unavailable doctors have their shifts blocked out in red and the staff is unable to schedule a shift for them during the scheduled vacation. This feature makes sure that doctors are not accidentally scheduled to work while they are out of town on vacation, thus causing serious problems at the hospital and ultimately, hurting patient care.

Staff Vacation Time Off
Staff Vacation Time Off


Hospital Scheduling Software: Scheduling for Illnesses
Just like everyone else, doctors and nurses get sick. But what happens to their patients if they can’t make it to work? If a hospital has trouble locating a doctor or nurse to take their place, patient care can suffer. By using Your Next Seven, hospitals are able to worry about taking care of patients instead of worrying about gaps in the schedule. Your Next Seven makes it exceptionally easy for doctors, nurses, and other hospital staff to swap their shifts and locate available staff members on the fly. Medical professionals can visit yn7.co to access their schedules and make changes from any smartphone. This makes it extremely easy for hospitals to create and manage schedules that are always up to date and accurate.

Mobile Scheduling Software - Shift Edits
Mobile Scheduling Software - Shift Edits



Hospital Scheduling Software: Scheduling for Seasonal Increases in Patient Population
Flu season, allergy season, football season, the first week of summer. Holidays that involve altogether too much alcohol consumption. What do these things have in common? They all lead to increased hospital attendance. Your Next Seven offers multiple “views” for hospitals to see (and print or edit) their schedules from. The “bar graph” view is useful in situations like the ones described above, since it provides a visual illustration of how much staff is scheduled for a particular time of day. If a hospital knows they typically have an increase in emergency-room patients during a particular week of the year, they can look at the schedule in “bar graph view” and make sure they have enough doctors and nurses overlapping on the schedule to cover the increase in demand.

Employee Scheduling with Bar Graphs
Employee Scheduling with Bar Graphs



Although Your Next Seven offers many more “employee-scheduling” features for hospitals and medical professionals, these are a few of the ones we’ve received the most feedback on. Regardless of the size of your hospital or doctor’s office, we are confident you won’t find a better scheduling solution than Your Next Seven. We want to prove it to you by providing you with a free 30 day trial...no credit card required. Our exceptional customer-service staff is happy to help you out in any way possible, even during your trial period!

So what are you waiting for...register with Your Next Seven today. Let us worry about the scheduling so you can focus on the more important things…liken taking care of your patients :-)

Tuesday, April 15, 2014

Getting Started with Employee Scheduling Software

With dozens of employee scheduling software available across the web, you might be asking yourself, "How do I get started with online scheduling?". There are a lot of factors that you want may be looking at, but when it comes down to it, you want fast setup, easy learning curves and great service.



With Your Next Seven we aim to deliver all three and more. Here's how we get you started scheduling your staff:

Quick Employee Scheduling Setup

Whether you're a restaurant owner, retail manager or scheduling manager for a hospital solution, we know you're busy. Getting started with a new scheduling software shouldn't take hours out of your schedule. That's why with our on-boarding process, we take care of the setup for you. Simply email your latest schedule and staff sheet to john@yournextseven.com and we'll get your first schedule input into our scheduling solution employee section.

Easy to Use Scheduling Software

So, we've input your schedule for you. Our next focus is 100% easy learning. Ever aspect of our software is designed with inactivity in mind. To add a shift, simply click and empty cell. Used to Excel spreadsheets? Fill in a complete schedule using nothing but text! Every schedule view duplicates hours input to the other schedules for a seamless flow in the scheduling process.

Amazing Customer Service

Hi. I'm John, Founder and Lead Developer of Your Next Seven and this is my baby. Even though we live in an age of digital help tickets and huge startup software with an enormous staff, we know none of that is necessary. If you need help you can email direct to the source at john@yournextseven.com or even shoot me a text or call at 281.401.9321.

Just because technology is growing fast and everything is automated and online, that doesn't mean customer service has to as well. We like talking to our customers and love (yes, love) helping in every way we can.

Monday, April 7, 2014

Updating Schedules and Swapping Shifts from Your Underwear



Sure, the image above is intended to be funny; but the fact is, being able to swap-shifts and update your employee schedule from anywhere is an extremely important feature. The idea of making these changes from a restroom actually came from one of our clients (who shall obviously remain nameless.)

Two employees had called in sick for the next day and she (the newly-hired manager,) had forgotten to find two replacements. She had already driven home and kicked off her shoes after a loong day of work before she even realized her mistake. While she was, uh...well, using the restroom, she decided to check her phone to see if she could call any employees to see who could cover the next day's shifts.

But she didn't have any of the employees' phone numbers in her phone--heck, she couldn't remember any of the employees' names! A room for "resting" was suddenly a room filled with stress and anxiety.

She was getting frantic...when suddenly she remembered a website the hiring manager had showed her during her first day with the company, just two days earlier: Your Next Seven. It was a long shot, but maybe she could find the employee phone numbers on the website.


While she was still sitting on the pot, she logged into YourNextSeven and was immediately blown away. She found all the contact information she wanted...but she no longer needed it. Within 30 seconds she was able to remove the shifts from the two "sick" employees and add them for two employees who actually needed the hours. Not only that, but she was able to see which employees would exceed 40 hours by taking the shifts! And she did it the employee scheduling updates from her phone.

She washed up and walked out, the anxiety leaving her almost as quickly as it had come. But she still felt uneasy..."I should still call those two employees to make sure they know I gave them each a shift tomorrow," she thought to herself.

But before she could open up her mobile browser (to find the numbers,) two alerts popped-up on her phone.

Both employees had already acknowledged their new shifts for the next day, thus eliminating the need for her to call.



A process that took her a few minutes--in total--from her mobile phone would have taken her a lot longer (and caused her a lot more stress) if she had to update the employee schedule the traditional way.  She had never used Your Next Seven for employee scheduling before, but she didn't waste any time e-mailing us to let us know how much she loved the software.

These are the kinds of stories that make our day and keep us motivated to provide our clients with the greatest software out there. Software that can truly alleviate the burden of employee scheduling. Because after all...our clients have more important things to worry about.

Editor's Note: It is really fun making graphics for these kinds of articles. If you have any awesome employee-scheduling stories (or nightmares) please share them with us at: sergio@yournextseven.com