Tuesday, March 22, 2016

5 Simple Ways to Motivate Your Employees

The most productive workers in today's workplace are the happy ones. Unfortunately for managers though, properly motivating employees to work hard and be more productive can be a difficult task. On the upside, there are several very simple steps that business owners and managers can take to make improve the morale of their team and help to motivate each member of the team to work more effectively.

In this short post, we will cover 5 super simple ways to build better relationships with your employees, manage them better and motivate them more effectively to produce higher quality work.

1: Focus on Communication

Having a more personal relationship with employees can do a lot to motivate them. If you are thought of as little more than a malevolent power hiding behind an office door, your employees will not be terribly motivated to do their jobs well (or do anything for that matter). On the other hand, if you frequently check in with employees and communicate with them effectively they will feel that they are valued and appreciated.

2: Practice What You Preach

The best way to lead a change in your employees' attitude is to make that change yourself. Avoid speaking negatively about your current projects, the company or of others in the office. Instead try to adopt a positive, enthusiastic attitude. Only after you have demonstrated that you are motivated to perform well will they be willing to work harder. As your employees begin to notice your enthusiasm and dedication to your work, they will follow suit.

3: Respect Their Time

Ineffective time management, task assignment and other blunders can cause employees to lose respect for you and your management practices. Use proper time management and project management tools for employee shift scheduling, manage time off requests, and making sure everyone understands their current tasks and shift schedules.

4: Empower Them to Perform Better

There is often a disconnect between how an employee feels a task should be done, and how a manger tells them to do it. You can avoid this situation by giving your employees more say in how their jobs are performed. Ask for their input on how a task might be accomplished more efficiently and what tools could be used that would make the task easier. As your employees notice you empowering them to perform better, they will become better motivated to work harder and become more productive on their own initiative.

5: Consider Using Incentives

Incentives won't solve your motivation problem on it's own, but use of incentives can work extremely well when coupled with some of the ideas mentioned previously.

Incentives do not have to be expensive or fancy, it can be something simple like tickets to a movie, a paid day off or a gift card. The important part is to show your appreciation for an employee's hard work and dedication to their job. Be sure to give them adequate recognition when they reach milestones or play a major role in achieving goals you have set for your team.

Tuesday, March 8, 2016

[Infographic] A Visual Guide to Hacking Your Productivity

Managing time effectively and increasing productivity can be a daunting task both on a professional and a personal level.

Managing your time and the time your team spends at work does not have to be overly complicated though. In fact there are just a few key principles that can drastically improve your productivity in the workplace without impacting your overall work flow.

If you would like to become more productive quickly and easily, this infographic is for you.

Hacking productivity infographic

1: Implement reasonable internet and social media policies

Did you know? - 40% of productivity loss in the workplace is due to non-work related internet surfing.

You don't have to rule the office with an iron fist, but implementing reasonable policies regarding internet use and social media use in the office can increase office productivity drastically.

2: Delegate effectively and avoid micromanagement

You can't do everything - learn and teach others to delegate effectively.

Your team is there for a reason - to handle tasks. Make sure that you are not trying to accomplish everything yourself and let employees do their jobs without unnecessary interference from you or your management team.

3: Make good use of team collaboration tools


Letting your employees collaborate and share ideas can drastically help increase productivity and morale. The more you contribute to effective collaboration in the office, the higher the collective intelligence of your team will be.

4: Use employee scheduling software effectively

This doesn't just go for employees - you need to schedule your own time effectively too.

Using online employee scheduling sofware like Your Next Seven can help save you time and gives you a visual representation of when different employees are working. This can help give you a high-level perspective of potential and existing problems in your employee scheduling, making you aware of inefficiencies in your scheduling so that you can correct them.

5: Use mobile tools whenever possible

Particularly when it comes to employee scheduling and communication, make sure to use tools and software that can be accessed from mobile phones.

This helps give employees and managers easier access to the tools and information they need to work effectively.

6: Prioritize, prioritize, prioritize

It's pretty hard to score when you don't have a goal in place.

Make sure that you have effectively outlined your current goals and priorities, and make sure that your team is fully aware of both your long-term and your short-term goals. That way everyone is on the same page and working toward the same goals.

7: Have some fun

If you never let your employees relax a bit and have some fun they will become overloaded and stressed out, thereby reducing their productivity and the overall morale in the office.

Make sure work gets done, but try to keep the collective attitude positive and relaxed. When employees feel happy and relaxed in the office, they are more likely to work hard without additional guidance from you or your managers.

Even if you only implement a one or two of these productivity tips, you will see massive returns in the productivity and happiness of your employees.

On their own, each of these ideas is useful and beneficial to any office. Put together though, they form a powerful plan for rapidly increasing both your own productivity, but the productivity of your entire team.